The minutes of the board meeting is among the most important documents that companies can make. The document’s purpose is to accurately record the decisions taken at a meeting of the board of directors, in addition to any follow-up actions. The minutes must be written in an objective and neutral tone to achieve this. This is difficult to do during meetings that are heated however, there are methods to ensure that the minutes accurately reflect the events that occurred without revealing any personal feelings or bias.
The first thing to include is a basic outline. This will allow anyone who reads the minutes understand what happened. This section could include a description of the location of a meeting in addition to whether there were attendees from afar or not, and the name of the person who recorded the minutes. It’s also useful to record the start and end time of the meeting, as well as the person who was present (and if the usual minutes-taker was not present and was not present, who took the minutes).
The content of the meeting must be described in a second paragraph. This will typically contain two major components including administrative business and substantive business. The first is routine items like agenda approval minutes of the previous meeting, and a consent schedule that saves meeting time by acknowledging items like committee reports.
The discussion of http://www.aboutboardroom.com/virtual-board-meetings-minutes-and-voting/ a broad spectrum of important topics is included in the latter. It is recommended that the minute-taker record the outcome of any vote taken as well as the person who made the motion and who voted to second it. It’s also recommended to record any major arguments that took place during the discussion but don’t go as that you know the person who said what as this could expose you to legal liability.