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Traditionally companies have relied on email to share InfoSec documents with potential buyers. However, this method puts information at risk due to the fact that it is exposed to compromised inboxes and phishing attack. Data rooms are a better option as they allow businesses to share securely and quickly documents without losing control of their data.
A virtual data room is a secure cloud-based solution that lets you store, share, and access private documents with the highest level of protection. A VDR is a better security option than an individual file sharing tool or storage tool. It comes with advanced encryption, auditing capabilities, dynamic data watermarking and more.
In addition, a number of features are designed to help make the process of due diligence more efficient and efficient for all parties involved. For instance the Q&A module can assist you in creating a more organized and structured environment that can facilitate due diligence questions and answers. You can save time by creating favorites and navigating to frequently used folders and documents.
A secure messaging tool is another important feature that allows users to communicate with the data room. This helps them avoid having multiple apps open and increases privacy security. Two-factor authentication is a method of requiring additional information or codes for logging in to the VDR can also help to keep information more secure. You can also check which device, IP, and the location that a user is logging in from, reducing the chance of leaks or misuses.