The organization of your workflow can improve efficiency and productivity, reduce the number of tasks that are redundant, increase communication and save you time. It will be easier to spot problems and improve processes.
To create a workflow, the first step is to identify the steps to be taken in the first place, what steps are involved, and who is responsible for each task. To help develop the current workflow it is essential to identify all stakeholders and then have them meet to brainstorm. These subject matter experts can provide more details on where handoffs happen and the order in which tasks are completed and any other variables to be assessed.
A film production team, for example it could have staff working on research or editing footage, as well as collecting materials, or preparing for production. A workflow can bring everyone together and help them organize their work, ensuring that all deadlines are met, and reducing miscommunication.
There are a variety of tools that can be used to design and implement workflows, but the project management software is the most popular. Utilizing software such as Kanbanchi makes it easy to create lists and assign tasks. The process can be documented and then shared with teams to work. It is often required to create an interim period of time for employees to become familiar with the new workflow model. This can be accomplished by organizing “office hours” with technology specialists to assist with any questions and ease the transition.
Some processes consist of multiple workflows. For example procurement is a set of related workflows. Each workflow is designed to meet some specific business goal. In the end, they are all interconnected and must be monitored to ensure that they are achieving their goals.